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Arkansas Extension Homemakers Council

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Section A
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Section C
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Section D
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Section F
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Section G
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Section H
Financial Affairs

Section I
U of A,  Extension

Section J
Legal Matters

Section K
Affiliation With Others

Allowable Travel Expenses

The Arkansas Extension Homemakers Council budget provides for expenses to support their activities as outlined in the current budget. Below are the guidelines for claiming travel expenses.

1. Your mileage is reimbursed at the rate of $.34 per mile.

2. The maximum daily allowance is $30.00 plus applicable state and local sales taxes. Under no circumstances will reimbursement be made for meals that exceed either the daily meal limitations or individual meal charges, whichever is applicable. However, lodging can be reimbursed at more than the daily rate when the total charges for meals and lodging are less than the daily maximum allowed. Meals and lodging are to be charged at actual cost.

Breakfast.................... $6.00
Lunch only................... $9.00
Dinner only.................. $15.00
Lodging....................... $55.00

3. Meals En Route to and From Residence

a. Breakfast may be claimed if it is necessary to leave your residence prior to 6:30 a.m.
b. Lunch may be claimed if it is necessary to leave your residence prior to 6:30 a.m. and if it is not possible to return to your residence by 12:30 p.m.
c. Dinner may be claimed if it is necessary to leave your residence prior to 6:30 a.m. and it is not possible to return to your residence by 6:30 p.m.

4. Reimbursement is not made for meals and/or lodging provided by an individual or organization at no expense to a member. If free meals or lodging are provided, enter “no charge” on the expense voucher.

5. Use an official voucher to seek reimbursement (see page H-7). Expenses will not be reimbursed and/or paid for any officer or committee member not present for at least two-thirds of the required meeting.

Sample Voucher (PDF)